Glossary · Data room features
Data room index
Also called document index, folder structure, index structure
Definition
A data room index is the numbered folder and file structure that organises everything in the room, usually following a due diligence checklist. A clear index is how buyers find documents, how questions refer to them, and how the room is archived and disclosed at signing.
Where data room index comes up
On this site, in our guides and in the conversations we've written up.
Guide iDeals VDR review: easy to use, secure and quick to set up It promises a data room that is running quickly, and reviewers broadly agree: they describe a straightforward process, clear folder structures, simple permission management and an onboarding flow that is easy to follow. Guide Intralinks VDR review: the security veteran, with a learning curve Intralinks is designed for very large and complex transactions, and it gives administrators plenty of flexibility in how they organise a deal: detailed folder structures, multiple bidder groups, and permissions at a very granular level. Guide Admincontrol VDR review: a data room you can start straight away Folder structures are clear, the admin workflow is straightforward, and users do not need much training to get up to speed. 
Video · VirtualData-Room.com Admincontrol review: a data room you can start straight away The folder structures are clear, the admin workflow is straightforward, and they really don't need a lot of training to get your users up to speed on Admincontrol. 
Video · VirtualData-Room.com iDeals review: as good as its name? They talk about the setup process being straightforward, clear folder structures, simple permission management, and an onboarding process that's very easy to follow. 
Video · VirtualData-Room.com Intralinks review: experienced leader or due a refresh? You can create detailed folder structures, you can manage multiple bidder groups, you can configure permissions at a really granular level.
Video · VirtualData-Room.com Admincontrol review: a data room you can start straight away The folder structures are clear, the admin workflow is straightforward, and they really don't need a lot of training to get your users up to speed on Admincontrol. Video · VirtualData-Room.com iDeals review: as good as its name? They talk about the setup process being straightforward, clear folder structures, simple permission management, and an onboarding process that's very easy to follow. Video · VirtualData-Room.com Intralinks review: experienced leader or due a refresh? You can create detailed folder structures, you can manage multiple bidder groups, you can configure permissions at a really granular level. Related terms
Disclosure letter The seller's list of known exceptions to its warranties, which limits what the buyer can later claim for. Q&A module The part of a data room where buyers ask questions and the seller's team answers them, with a full record. Due diligence The investigation a buyer, investor or lender runs on a company before committing: its finances, contracts, legal position and operations. Audit trail The data room's record of who opened, downloaded or printed which document, and when. Board portal Software for running board meetings: agendas, board packs, votes and minutes. Deal room Another name for a virtual data room: a secure online space for sharing deal documents with outside parties. Dynamic watermarking Stamping each viewer's name, email or time on documents as they open them, to discourage leaks. Engagement analytics Reports that show which bidders and users are reading which documents, and how much.